Manage folder contents

Stay organized by moving, filtering, and previewing items inside your folders. Items in your Projects folder include subfolders, designs, brand templates, images, and videos.

You can only move and remove items to and from folders that you created, own, or have edit access to. Learn more about folder sharing permissions.

Team admins and owners with at least View access to a folder or an item can move and delete it.

Preview items in a folder

Selecting an image, video, or Affinity file opens a full-screen preview where you can:

View file details (name, size, upload date)
Take quick actions like Rename, Move, Download, or Open in editor

Quickly browse and preview supported file types directly from your folders. Check file details and take quick actions without opening the editor.

From the homepage, go to
Projects.
Select an image, video, or Affinity file to open a full-screen preview.
Use your keyboard arrows or the on-screen arrows to scroll.
For images and videos:
- Select
  More for options like Edit, Move, or Download.
- Select Open in editor to make changes.
For Affinity files:
- Select Open in editor to convert to a Canva Design, or use as media in a new design.
To close the preview, select the X button in the top-right corner or press Esc.

Search, filter, and sort inside a folder

Easily locate items inside large folders using the aligned folder header controls:

Search: Use the Search folder field at the top of the folder page to search for specific items by title.
Filter by Type: Select the rounded Type filter button to filter items by Any type, Folders, Designs, Brand Template, Images, Videos, or Files.
Sort: Select the Sort icon to sort items by Newest edited, Oldest created, or Name (A to Z).
View options: Toggle between Grid view and List view using the view switch icon.

File preview is currently supported for images, videos, Affinity (.af) files, and Legacy Affinity file formats (.afdesign, .afphoto, and .afpub).

Other file types (e.g. ZIP, INDD, HTML) display a thumbnail icon only.

Move item to a folder

You can move items (Designs, Brand templates, Images, Videos) to another folder from the Homepage, Projects page, Editor, and from inside folders.

Note: You can't move items to a folder if the designs are shared from a different team or if you're not part of that team.

From the homepage, go to
Projects.
Select the checkbox on the items you want to move.
- Note that Brand Templates can’t be copied this way.
Select
Move.
Choose where to move the items:
- To an existing folder:
  - Select the Recent tab to choose from folders you recently used.
  - Select the All tab to see all folders you own or have access to.
- To a new folder:
  - Go to the All tab.
  - Select Your Projects.
  - Select + Create new, name your folder.
  - Select Move to new folder to confirm.

Move multiple items to a folder

Select the
(checkbox icon) on an item.
Select the checkboxes for any other items you want to move in Bulk.
Select the
(Move).
Select the folder you want to move the items to:
- Recent shows folders you recently used.
- All shows all folders you own or have access to.
Select Move to finish.

Select multiple items with drag selection (drag to select)

You can use drag selection (selection box) to select multiple items in

Projects or

Uploads from the homepage or the editor.

From the homepage (Projects)

From the homepage, select
Projects on the side panel.
Choose where you want to select items: Recents, Your projects, Shared with you, or Available offline.
Click and hold on an empty area, then drag to draw a selection box around the items you want to select.
Release your mouse. Items inside the selection box are selected.

From the editor (Uploads)

In the editor, select
Uploads.
Choose where you want to select items: Image, Video, Designs, Folders, or Files
Click and hold on an empty area, then drag to draw a selection box around the items you want to select.
Release your mouse. Items inside the selection box are selected.

Select multiple items with keyboard shortcuts

These shortcuts are available only on the desktop app and web browser.

To select all visible items:

Select
(checkbox icon) on the first item.
Press Cmd + A (Mac) or Ctrl + A (Windows).

To select a range:

Select
(checkbox icon) on the first item.
Hold Shift, then select the last item.

To extend your selection:

Hold Shift + Arrow keys (Left, Right, Up, Down).

Add elements to a folder

Canva Free folders can contain up to 200 items. Canva Pro, Canva Teams, Canva Education, and Canva for Nonprofits folders can hold up to 5000 items.

Go to
Elements.
Hover your cursor over the element you want to add.
Select
(more icon).
Select
Add to folder.
Choose a folder:
- Recent shows folders you recently used.
- All shows all folders you own or have access to.
Select Add to folder.

You can view your folders from the homepage in

Projects or from the

Folders tab in the editor side panel.

Remove items from a folder

Open the folder where the item is saved.
Select the item you want to remove.
Do either of the following:
- Select
  (more icon), or
- Right-click the item.
Select
Remove from folder. This removes the item from the folder but doesn’t delete it.
To delete the item instead, select Move to Trash.

Deleted designs will be stored in your Trash folder for 30 days, where you can still recover them.

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